Responsibilities include, but are not limited to, the following:
- Maintains and updates records of fiscal transactions manually or on the computer; posts payments and refunds received to appropriate account or cost center; completes forms and logs to create records of such transactions as deposits, receipts, and mileage; prepares journal entries for approval by supervisor; releases encumbrances for purchase order, ensuring funds available for expenditure; checks and verifies such documents as requisitions, invoices, and purchase orders, and contacts vendors to correct errors; routes payment documents for approval and processing by Auditor for payment; checks documents for accuracy of name, amounts, and date.
- Makes computations for balancing and maintaining ledgers, completing reports, and providing information upon request for specific purposes using a calculator; balances and reconciles monies received, daily deposits, and credit card statements; calculates extensions on requisitions, purchase orders, and invoices; and calculates shipping costs and discounts; adds disbursements to balance with disbursements journal; calculates fees and appropriate credit or payment reductions, based on sliding scale fee for service schedule.
- Answers correspondence, phone, and electronic mail concerning procedures or inquiries on the processing of payments by responding verbally or in writing; contacts vendors about items not received on outstanding purchase orders; obtains information from various divisions of departments or outside agencies in order to maintain accurate accounts; responds to requests from public about such issues as non-receipt of County warrants, by obtaining information and following up to resolve issue.
- Types or keys in data from forms, correspondence, reports, and other documents; prepares, issues, and/or mails claims, deposits, refunds, and/or billings; sets up and maintains current records on accounts, employee information files, work orders, client registration, and information sheets manually or on computer spreadsheets or tables; maintains manuals by deleting or adding appropriate material.
- Maintains and updates files for payment documents, invoices, , requisitions, accounts payable and receivable, and correspondence; gathers and collates records as requested to compile information; locates files or reports as requested by supervisor or others; processes, photocopies, and files documents and records as required for record keeping; purges files and records according to established procedures.
Desired Qualifications:
- Intermediate College-Level Accounting Courses
- Knowledge of: U.S. monetary system for purposes of making change, receiving payments, or making calculations; and basic arithmetic including addition, subtraction, multiplication, and division to make simple calculations.
- Ability to: perform simple arithmetical calculations, including decimals and percentages; read and understand correspondence and procedures; follow oral and written instructions; write and print legibly, clearly, and uniformly to record information; file information alphabetically, numerically, and chronologically accurately; organize work in step-by-step order; maintain confidentiality of information; deal with public and employees tactfully; type and/or key in information accurately on forms and for correspondence; work under stress of meeting deadlines; accurately copy information from a written or on-screen source; write simple memos using correct grammar, punctuation, and spelling; adjust to changes in workloads and assignments; and learn to access and use various computer applications and office equipment.
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